Approach Management

All the Paperwork: APPs and JHAs

The top citation that Labor and Industries gives employers during a safety and health inspection has to do with the Accident Prevention Programs (APP).



An Accident Prevention Program can also be called the "Safety Manual", containing the company’s Safety Workplace rules. It is a written document required by Division of Occupational Safety & Health at the Dept. of Labor and Industries (LNI).


So what is the purpose of an Accident Prevention Program (APP)?

The purpose of an APP is to communicate the company’s safety policies to their employees. It can give direction to employees when they encounter a hazard while working on the jobsite. The regulatory requirement is that each APP must be tailored to the operation/operations each company is involved with and address all the hazardous activities.


Where should your companies APP be located?

An Accident Prevention Program (APP) should be available to each employee if they have a question about a specific policy or procedure. The APP can be located at the main office, the job site trailer,  or a company rig at the jobsite. Some companies may even give each employee a copy of their APP.


What should be in the APP?

 It should have a description of your company policies in a written format.

  • Each employee should have an orientation of the companies’ safety policies.
  • They should know where the safety documents are located.
  • They should have knowledge of any safety inspections that have taken place.
  • They should attend a company safety meeting for information on all of the above.


Be aware of specific policies regarding a Hazardous Communication program, hearing, and respiratory protection (if required). The APP must contain training programs and information on all of the hazards that your employees may encounter to include fall protection safety, use of personal protective equipment (PPE), ladder safety, and a Heat Related Illness Program.


A JHA can be performed on virtually any area of the workplace with priority going to the following types of jobs:

  • Operations with the highest injury or illness rates
  • Tasks with the potential to cause severe or disabling injuries or illness
  • Procedures complex enough to require written instructions
  • Situations in which one simple human error could lead to a severe accident or injury
  • Jobs that are new to the operation or have undergone changes in processes and procedures


The JHA involves all employees

To build a JHA, it is very important to involve employees in the hazard analysis process. Workers have a unique understanding of their job, and this knowledge is invaluable for finding hazards. Involving employees will help minimize oversights, ensure a quality analysis, and get all personnel to "buy in" to the solutions. To build a JHA, you should write down the task to be performed, what are the hazards associated with the task and how you are going to keep the worker safe is the basic premise of building a JHA.


A job hazard analysis is an exercise in detective work with the goal being to discover the following:

  • What can go wrong?
  • What are the consequences?
  • How could it arise?
  • What are other contributing factors?
  • How likely is it that the hazard will occur?


Paper work and documentation play an important part in having a safe work environment. It gets the work force to think about job hazards and give direction on what to do if they encounter one.



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